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Microsoft Word Preparation

Part 2: Word Processing — 25 MCQs

Microsoft Word processing lesson and 25 MCQs for Sindh High Court test preparation

This is Part 2 of Sindh City Portal’s four-part, 100-question Computer and Microsoft Office preparation series. It is designed for candidates preparing for Sindh High Court recruitment tests and similar Pakistani competitive examinations.

1. Official syllabus status

The official syllabus includes MS Office or MS Word within the computer component for several posts, but it does not state detailed Word topics. The coverage below is independent, version-neutral preparation based on widely available desktop Word features.

Important: Commands and shortcuts refer to desktop Microsoft Word on Windows unless the question states otherwise. The quiz is not an official NTS paper.

2. High-value lesson

Editing and formatting

Word is a word-processing application for creating, editing and printing documents. Character formatting changes selected text, such as font, size, bold or italic, while paragraph formatting controls alignment, indentation, spacing, bullets and numbering. Ctrl+C copies, Ctrl+X cuts, Ctrl+V pastes, Ctrl+Z undoes and Ctrl+Y redoes or repeats an action. Find locates text; Replace can substitute it throughout a document, but replacements should be reviewed when a word appears in different contexts.

Styles are named sets of formatting. Applying Heading styles creates consistent structure and allows Word to build an automatic table of contents. Directly making text large and bold may look like a heading, but it does not provide the same structural information. Themes coordinate fonts, colours and effects across a document.

Page and document structure

Margins define the space between content and page edges. Orientation changes between portrait and landscape. A page break starts content on the next page; a section break can divide a document so sections use different headers, footers, columns or page setup. Headers and footers repeat information near page boundaries, while page-number fields update automatically. Tables arrange content in rows and columns; newspaper-style columns flow text vertically from one column to the next.

Review, references and distribution

Spelling and grammar tools flag possible issues but do not replace human review. Comments attach discussion without changing the main text. Track Changes records edits for review; turning off tracking stops recording new edits but does not remove existing tracked changes. Existing changes must be accepted or rejected. Footnotes usually appear at the bottom of a page. Citations identify sources, and an automatic table of contents is generated from headings.

Mail Merge combines a main document with a data source to produce personalized letters, labels or emails. The main document contains fixed text and merge fields; each record supplies values such as a name or address. Before printing, use Print Preview to check pagination, margins and unwanted blank pages. The modern default format is .docx; .pdf is useful when preserving a fixed appearance for sharing, while .dotx is a Word template format. Document protection can restrict editing, but sensitive files still require appropriate access controls.

3. What to remember for the test

Character formatting affects text; paragraph formatting affects paragraph layout.
Styles provide consistent structure and support an automatic table of contents.
A page break starts a page; a section break permits section-level formatting.
Track Changes records edits; comments support discussion.
Mail Merge joins a main document with records from a data source.

Independent Practice Assessment — 25 MCQs

Attempt all 25 questions, then select Submit Test. Answers and explanations remain hidden until submission.

This original educational practice is prepared independently by Sindh City Portal. It is not an official, leaked, repeated or guaranteed NTS/Sindh High Court paper.

1. Which application is primarily designed for word processing?

A. Microsoft Word B. Microsoft Excel C. Microsoft PowerPoint D. Windows Security

2. Which shortcut copies selected text in Word for Windows?

A. Ctrl+X B. Ctrl+C C. Ctrl+V D. Ctrl+P

3. Which command moves selected text to the clipboard?

A. Find B. Save As C. Cut D. Print

4. Which formatting is a paragraph property?

A. Bold B. Font size C. Italic D. Line spacing

5. Why are built-in Heading styles preferable to only making headings bold and large?

A. They provide consistent structure and support automatic navigation and contents B. They reduce file size to zero C. They prevent all editing D. They convert the file to PDF

6. What does a page break do?

A. Deletes a page B. Changes every margin C. Starts following content on a new page D. Accepts tracked changes

7. When is a section break most useful?

A. To spell-check one word B. To use different headers or page orientation in parts of one document C. To copy a sentence D. To close Word

8. Which page orientation is wider than it is tall?

A. Portrait B. Normal C. Outline D. Landscape

9. Where does a header normally appear?

A. Only inside tables B. At the end of every sentence C. Near the top margin of pages D. In the clipboard

10. What is the main advantage of an automatic page-number field?

A. It encrypts the document B. It updates numbering when pagination changes C. It changes fonts D. It deletes blank pages

11. What does Find and Replace do?

A. Locates text and can substitute other text B. Creates slides C. Calculates averages D. Changes printer hardware

12. Which shortcut undoes the most recent action in Word for Windows?

A. Ctrl+S B. Ctrl+B C. Ctrl+F D. Ctrl+Z

13. What is the purpose of Track Changes?

A. Hide every spelling error B. Record edits for review C. Create a database D. Start a slide show

14. After turning Track Changes off, what happens to edits already tracked?

A. They are automatically accepted B. They become passwords C. They remain until accepted or rejected D. They move to the footer

15. What is a comment best used for?

A. Discussing a passage without directly rewriting it B. Changing page orientation C. Calculating totals D. Installing Windows

16. An automatic table of contents is normally built from:

A. Page colour B. Printer settings C. Clipboard history D. Heading styles

17. Where does a footnote normally appear?

A. Inside the file name B. On the desktop C. At the bottom of the relevant page D. In every header

18. What two main elements does Mail Merge combine?

A. Two printers B. A main document and a data source C. A slide and a video D. A password and a shortcut

19. In Mail Merge, which item changes for each recipient?

A. Merge-field values such as name and address B. The Word application C. The operating system D. The paper size automatically in every case

20. Which format is the modern default for a standard Word document?

A. .xlsx B. .pptx C. .exe D. .docx

21. Which format is intended for a reusable Word template?

A. .jpg B. .csv C. .dotx D. .mp3

22. Why should Print Preview be checked before printing?

A. To activate malware B. To inspect pagination and layout C. To create formulas D. To rename Windows

23. Which feature arranges information in rows and columns inside Word?

A. Table B. Header C. Comment D. Theme only

24. What is the best use of document styles?

A. Guarantee factual accuracy B. Replace backups C. Disable all editing permanently D. Apply consistent reusable formatting

25. A reviewer wants to show the final appearance without deleting tracked edits. Which view can temporarily hide markup?

A. Accept All B. Delete Comments C. No Markup D. Mailings

Open the answer key and explanations

1. A — Microsoft Word. Microsoft Word is designed to create, edit, format and print text-based documents.
Explanation in Urdu: Microsoft Word documents likhne, edit karne aur format karne ke liye hota hai.
2. B — Ctrl+C. Ctrl+C copies the selection to the clipboard.
Explanation in Urdu: Ctrl+C selected text ko clipboard par copy karta hai.
3. C — Cut. Cut removes the selection from its current location and places it on the clipboard.
Explanation in Urdu: Cut selected text ko mojooda jagah se hata kar clipboard par rakhta hai.
4. D — Line spacing. Line spacing controls the spacing between lines in a paragraph.
Explanation in Urdu: Line spacing paragraph ki lines ke darmiyan fasla control karti hai.
5. A — They provide consistent structure and support automatic navigation and contents. Heading styles carry structural meaning and can feed navigation and a table of contents.
Explanation in Urdu: Heading styles sirf look nahin badalti; document ka structure banati aur automatic contents mein madad deti hain.
6. C — Starts following content on a new page. A page break forces subsequent content to begin on the next page.
Explanation in Urdu: Page break aglay content ko nayi page se shuru karta hai.
7. B — To use different headers or page orientation in parts of one document. Section breaks allow section-level layout and header/footer differences.
Explanation in Urdu: Section break se aik hi document ke mukhtalif hissay mein alag orientation ya header/footer rakha ja sakta hai.
8. D — Landscape. Landscape orientation has a wider horizontal page dimension.
Explanation in Urdu: Landscape page ki width height se zyada hoti hai.
9. C — Near the top margin of pages. A header occupies the page header area near the top margin.
Explanation in Urdu: Header aam tor par page ke upar wale margin ke qareeb hota hai.
10. B — It updates numbering when pagination changes. A page-number field recalculates as pages are added, removed or rearranged.
Explanation in Urdu: Automatic page number pages badalne par numbering khud update karta hai.
11. A — Locates text and can substitute other text. Find locates matching text; Replace substitutes specified text.
Explanation in Urdu: Find text dhoondta hai aur Replace us ki jagah naya text rakh sakta hai.
12. D — Ctrl+Z. Ctrl+Z is the standard Undo shortcut.
Explanation in Urdu: Ctrl+Z pichla action undo karta hai.
13. B — Record edits for review. Track Changes marks insertions, deletions and other edits for review.
Explanation in Urdu: Track Changes edits ko record karta hai taa ke baad mein review ki ja saken.
14. C — They remain until accepted or rejected. Turning tracking off only stops new tracking; existing revisions remain.
Explanation in Urdu: Track Changes band karne se naye edits record nahin hote, lekin purane changes tab tak rehte hain jab tak accept ya reject na hon.
15. A — Discussing a passage without directly rewriting it. Comments attach review notes while leaving the main document text unchanged.
Explanation in Urdu: Comment se matn ko badle baghair review note diya ja sakta hai.
16. D — Heading styles. Word uses heading levels to create and update a table of contents.
Explanation in Urdu: Automatic table of contents Heading styles aur levels se banta hai.
17. C — At the bottom of the relevant page. A footnote is normally placed at the bottom of the page containing its reference.
Explanation in Urdu: Footnote aam tor par usi page ke neeche hota hai jahan us ka reference diya gaya ho.
18. B — A main document and a data source. Mail Merge joins fixed document content with variable records from a data source.
Explanation in Urdu: Mail Merge main document ko names ya addresses wali data source ke saath milata hai.
19. A — Merge-field values such as name and address. Each record supplies different field values while the main text remains largely fixed.
Explanation in Urdu: Har recipient ke liye name aur address jaise merge fields ki values badalti hain.
20. D — .docx. .docx is the standard modern Word document format.
Explanation in Urdu: .docx modern Microsoft Word document ki aam format hai.
21. C — .dotx. .dotx is a Word template format used as a basis for new documents.
Explanation in Urdu: .dotx Word template format hai jis se naye documents banaye ja sakte hain.
22. B — To inspect pagination and layout. Print Preview helps reveal page breaks, clipping, margins and blank pages.
Explanation in Urdu: Print Preview se printing se pehle page layout, margins aur blank pages check ki ja sakti hain.
23. A — Table. A Word table organizes content into cells arranged by rows and columns.
Explanation in Urdu: Word table data ko rows aur columns ke cells mein organize karti hai.
24. D — Apply consistent reusable formatting. Styles apply consistent formatting and structure across many elements.
Explanation in Urdu: Styles aik jaisi formatting ko poore document mein consistent rakhti hain.
25. C — No Markup. No Markup hides revision marks temporarily; it does not accept or remove them.
Explanation in Urdu: No Markup changes ko sirf temporary chhupata hai; unhein accept ya delete nahin karta.

Sources and verification

Official Sindh High Court/NTS paper pattern and syllabus — used only for the stated computer/MS Office scope.
Microsoft: Keyboard shortcuts in Word
Microsoft: Accept or reject tracked changes
Microsoft: Use Mail Merge

Separation: Official syllabus facts come only from the linked syllabus. The lesson structure, topic selection, wording and all 25 MCQs are original independent preparation material.

Independent preparation disclaimer

Sindh City Portal is not affiliated with, endorsed by or operated by the Sindh High Court or National Testing Service. Candidates must rely on official sources and roll-number-slip instructions for final recruitment, schedule and examination information.

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Microsoft Word – Lesson & 25 MCQs